Travel Credits Made Easy, Stop Losing Money on Canceled Flights
Business plans change. Meetings get rescheduled, projects get delayed, and trips get canceled. When that happens, the value of that non-refundable airline ticket doesn't just disappear—it typically converts into a travel credit for future use. For most companies, this is where the money vanishes into a black hole.
Manually tracking these credits across multiple airlines, each with its own expiration date and rules, is an administrative nightmare. As a result, millions of dollars in unused travel credits are forfeited every year. But it doesn't have to be this way.
The Problem with ManualTracking
- Lack of Visibility: It's difficult to get a consolidated view of all outstanding credits across the entire company.
- High Administrative Burden: Someone has to manually track each credit in a spreadsheet, including the original ticket number, traveler's name, value, and expiration date.
- Traveler Forgetfulness: An employee might not remember they have a credit from a trip canceled six months ago, and there's no system to remind them.
- Strict Airline Rules: Credits are often non-transferable and must be used by the original traveler, making them difficult to apply if that employee leaves the company.
The Solution: Automated Credit Management
A modern travel management platform solves this problem by automating the entire process.
- Automatic Tracking: When a trip is canceled in a platform like Routespring, the system automatically captures the unused ticket information and adds it to a central, company-wide credit bank. You can see all your outstanding credits, their values, and their expiration dates in one simple dashboard.
- Proactive Application: This is the most critical feature. When an employee searches for a new flight, the system automatically checks the credit bank. If a valid credit is available for that traveler on that airline, the platform will prompt them to apply it during the booking process.
- Real-Time Alerts: The system can send automated alerts to travel managers and employees when credits are nearing their expiration date, ensuring they get used in time.
The Financial Impact
Automating your travel credit management has a direct and immediate impact on your bottom line. It's not uncommon for companies to recover 5-10% of their total airfare spend simply by effectively managing unused credits. This is money that was previously being lost, now flowing directly back into your travel budget.
Stop letting your travel credits expire. By centralizing your travel program onto a platform with automated credit management, you turn a major source of financial leakage into an effortless cost-saving machine.
Want to see how much you could be saving?